Intrenion

Intrenion Doctrine

ChatGPT Meeting Practices

Christian Ullrich
2026-06-29

Practical approaches for using ChatGPT more effectively in daily work.

Table of Contents

• Audio Discussion
• Section 1: Prepare for meetings
  • Episode 1: Understand the meeting
    • Practice 1: Create the meeting purpose
    • Practice 2: Create the expected outcome
    • Practice 3: Create the participant map
    • Practice 4: Create the context summary
    • Practice 5: Create the preparation questions
  • Episode 2: Define your objective
    • Practice 6: Create your contribution goal
    • Practice 7: Create your desired result
    • Practice 8: Create your main position
    • Practice 9: Create your fallback option
    • Practice 10: Create your opening move
  • Episode 3: Prepare your message
    • Practice 11: Create the key points
    • Practice 12: Create the message structure
    • Practice 13: Create the supporting reasons
    • Practice 14: Create examples for the audience
    • Practice 15: Create the short version
  • Episode 4: Anticipate the discussion
    • Practice 16: Create likely questions
    • Practice 17: Create likely objections
    • Practice 18: Create weak points in your position
    • Practice 19: Create responses to concerns
    • Practice 20: Create a discussion plan
  • Episode 5: Prepare your meeting materials
    • Practice 21: Create the agenda
    • Practice 22: Create the pre-read
    • Practice 23: Create speaker notes
    • Practice 24: Create a one-page brief
    • Practice 25: Create a preparation checklist
• Section 2: Present in meetings
  • Episode 6: Open the discussion
    • Practice 26: Create the opening statement
    • Practice 27: Create the context setup
    • Practice 28: Create the agenda framing
    • Practice 29: Create the participation prompt
    • Practice 30: Create the transition into content
  • Episode 7: Explain your proposal
    • Practice 31: Create the proposal summary
    • Practice 32: Create the recommendation
    • Practice 33: Create the reasoning chain
    • Practice 34: Create the impact explanation
    • Practice 35: Create the decision ask
  • Episode 8: Present evidence
    • Practice 36: Create the fact summary
    • Practice 37: Create the evidence order
    • Practice 38: Create the interpretation
    • Practice 39: Create the uncertainty note
    • Practice 40: Create the evidence conclusion
  • Episode 9: Answer questions
    • Practice 41: Create likely question types
    • Practice 42: Create direct answer patterns
    • Practice 43: Create evidence-backed answers
    • Practice 44: Create clarification responses
    • Practice 45: Create follow-up answers
  • Episode 10: Close your presentation
    • Practice 46: Create the closing summary
    • Practice 47: Create the key takeaways
    • Practice 48: Create the final ask
    • Practice 49: Create the next step proposal
    • Practice 50: Create the discussion handoff
• Section 3: Discuss in meetings
  • Episode 11: Understand other viewpoints
    • Practice 51: Create a viewpoint summary
    • Practice 52: Create the interests behind each view
    • Practice 53: Create the concern map
    • Practice 54: Create the difference map
    • Practice 55: Create the shared ground
  • Episode 12: Ask useful questions
    • Practice 56: Create clarification questions
    • Practice 57: Create assumption questions
    • Practice 58: Create risk questions
    • Practice 59: Create option questions
    • Practice 60: Create decision questions
  • Episode 13: Handle objections
    • Practice 61: Create the objection list
    • Practice 62: Create the concern behind each objection
    • Practice 63: Create response options
    • Practice 64: Create proof points
    • Practice 65: Create the response sequence
  • Episode 14: Resolve disagreements
    • Practice 66: Create the disagreement statement
    • Practice 67: Create both sides fairly
    • Practice 68: Create the shared interest
    • Practice 69: Create compromise options
    • Practice 70: Create the proposed way forward
  • Episode 15: Build agreement
    • Practice 71: Create agreement points
    • Practice 72: Create unresolved points
    • Practice 73: Create support questions
    • Practice 74: Create commitment language
    • Practice 75: Create the agreement summary
• Section 4: Decide in meetings
  • Episode 16: Clarify the decision
    • Practice 76: Create the decision statement
    • Practice 77: Create the available options
    • Practice 78: Create the decision criteria
    • Practice 79: Create the missing information
    • Practice 80: Create the decision-ready check
  • Episode 17: Compare options
    • Practice 81: Create the option comparison
    • Practice 82: Create the benefit comparison
    • Practice 83: Create the risk comparison
    • Practice 84: Create the tradeoff summary
    • Practice 85: Create the option recommendation
  • Episode 18: Reach agreement
    • Practice 86: Create the preferred option
    • Practice 87: Create the remaining concerns
    • Practice 88: Create the final proposal
    • Practice 89: Create the agreement check
    • Practice 90: Create the decision wording
  • Episode 19: Record the decision
    • Practice 91: Create the decision note
    • Practice 92: Create the reason summary
    • Practice 93: Create the action summary
    • Practice 94: Create the owner summary
    • Practice 95: Create the deadline summary
  • Episode 20: Assign responsibilities
    • Practice 96: Create the responsibility breakdown
    • Practice 97: Create the owner questions
    • Practice 98: Create the handover notes
    • Practice 99: Create the accountability check
    • Practice 100: Create the execution plan
• Section 5: Follow up after meetings
  • Episode 21: Document the meeting
    • Practice 101: Create the meeting summary
    • Practice 102: Create the decision summary
    • Practice 103: Create the action list
    • Practice 104: Create the open issue list
    • Practice 105: Create the follow-up message
  • Episode 22: Confirm responsibilities
    • Practice 106: Create the owner confirmation message
    • Practice 107: Create the deadline confirmation message
    • Practice 108: Create the dependency list
    • Practice 109: Create the clarification questions
    • Practice 110: Create the commitment record
  • Episode 23: Track progress
    • Practice 111: Create the progress update
    • Practice 112: Create the completed action summary
    • Practice 113: Create the remaining action summary
    • Practice 114: Create the blocker summary
    • Practice 115: Create the escalation note
  • Episode 24: Resolve open items
    • Practice 116: Create the open item status
    • Practice 117: Create the missing information request
    • Practice 118: Create the resolution options
    • Practice 119: Create the completion plan
    • Practice 120: Create the closure note
  • Episode 25: Prepare the next meeting
    • Practice 121: Create the status brief
    • Practice 122: Create the remaining topic list
    • Practice 123: Create the next meeting objective
    • Practice 124: Create the next agenda
    • Practice 125: Create the preparation request

Audio Discussion

TBD…

Section 1: Prepare for meetings

Episode 1: Understand the meeting

Practice 1: Create the meeting purpose

Problem
You are invited to a meeting but do not understand why it is happening.

Action
Ask ChatGPT to identify the meeting’s purpose based on the invitation, agenda, and available context.

Outcome
You understand why the meeting is taking place.

Practice 2: Create the expected outcome

Problem
It is unclear what the meeting should accomplish.

Action
Ask ChatGPT to define the expected outcome of the meeting.

Outcome
You know what the meeting should achieve.

Practice 3: Create the participant map

Problem
You do not know who the participants are or why they are attending.

Action
Ask ChatGPT to identify the participants, their likely roles, and their possible interests.

Outcome
You better understand the people in the meeting.

Practice 4: Create the context summary

Problem
The meeting depends on information spread across multiple sources.

Action
Ask ChatGPT to summarize the relevant background information before the meeting.

Outcome
You begin the meeting with the necessary context.

Practice 5: Create the preparation questions

Problem
You are unsure what you still need to understand before the meeting.

Action
Ask ChatGPT to generate the most important questions you should answer before attending.

Outcome
You identify the remaining preparation work.

Episode 2: Define your objective

Practice 6: Create your contribution goal

Problem
You know the purpose of the meeting but not what you should accomplish.

Action
Ask ChatGPT to define your primary contribution in the context of the meeting.

Outcome
You have a clear objective for your participation.

Practice 7: Create your desired result

Problem
You are unsure what constitutes successful participation.

Action
Ask ChatGPT to describe the result you should try to achieve during the meeting.

Outcome
You can measure whether the meeting was successful.

Practice 8: Create your main position

Problem
Your point of view is not yet clearly defined.

Action
Ask ChatGPT to formulate your main position based on your goals and available information.

Outcome
You can communicate your position consistently.

Practice 9: Create your fallback option

Problem
Your preferred outcome may not be accepted.

Action
Ask ChatGPT to propose realistic fallback positions that still achieve your main objective.

Outcome
You are prepared to negotiate.

Practice 10: Create your opening move

Problem
You are unsure how to begin your contribution.

Action
Ask ChatGPT to draft a strong opening statement for the discussion.

Outcome
You start the discussion with confidence.

Episode 3: Prepare your message

Practice 11: Create the key points

Problem
Your message contains too much information.

Action
Ask ChatGPT to identify the most important points you should communicate.

Outcome
You focus on what matters most.

Practice 12: Create the message structure

Problem
Your message lacks a logical flow.

Action
Ask ChatGPT to organize your key points into a clear structure.

Outcome
Your message becomes easier to follow.

Practice 13: Create the supporting reasons

Problem
Your recommendations are not sufficiently supported.

Action
Ask ChatGPT to develop the strongest reasons supporting your position.

Outcome
Your message becomes more convincing.

Practice 14: Create examples for the audience

Problem
Your explanation feels too abstract.

Action
Ask ChatGPT to generate examples that align with the audience and the meeting topic.

Outcome
Your message becomes easier to understand.

Practice 15: Create the short version

Problem
You may have less time than expected.

Action
Ask ChatGPT to reduce your message to a concise version without losing the main idea.

Outcome
You can adapt to limited speaking time.

Episode 4: Anticipate the discussion

Practice 16: Create likely questions

Problem
Participants may ask questions you have not considered.

Action
Ask ChatGPT to predict the questions that are most likely to come up.

Outcome
You are better prepared to answer.

Practice 17: Create likely objections

Problem
People may challenge your proposal.

Action
Ask ChatGPT to identify the strongest objections participants may raise.

Outcome
You know where resistance is most likely.

Practice 18: Create weak points in your position

Problem
Your own arguments may contain weaknesses that you have overlooked.

Action
Ask ChatGPT to identify the weakest parts of your position.

Outcome
You recognize what needs improvement before the meeting.

Practice 19: Create responses to concerns

Problem
You are unsure how to respond to difficult questions or objections.

Action
Ask ChatGPT to prepare responses for the most likely concerns.

Outcome
You respond with greater confidence.

Practice 20: Create a discussion plan

Problem
You do not have a strategy for guiding the discussion.

Action
Ask ChatGPT to suggest a sequence for introducing topics, addressing concerns, and moving toward agreement.

Outcome
You enter the meeting with a clear discussion strategy.

Episode 5: Prepare your meeting materials

Practice 21: Create the agenda

Problem
The meeting lacks a clear structure.

Action
Ask ChatGPT to draft an agenda that supports the meeting objective.

Outcome
The meeting has a clear flow.

Practice 22: Create the pre-read

Problem
Participants may arrive without the necessary background information.

Action
Ask ChatGPT to prepare a concise pre-read for the meeting.

Outcome
Participants begin the meeting with shared context.

Practice 23: Create speaker notes

Problem
You may forget important points while presenting.

Action
Ask ChatGPT to prepare speaker notes for your contribution.

Outcome
You communicate more consistently.

Practice 24: Create a one-page brief

Problem
Participants need a quick reference during the meeting.

Action
Ask ChatGPT to summarize the essential information on one page.

Outcome
The key information is easy to review.

Practice 25: Create a preparation checklist

Problem
Important preparation tasks can be overlooked.

Action
Ask ChatGPT to create a checklist for everything you should complete before the meeting.

Outcome
You arrive fully prepared.

Section 2: Present in meetings

Episode 6: Open the discussion

Practice 26: Create the opening statement

Problem
You need to capture attention and establish the purpose of your contribution.

Action
Ask ChatGPT to draft a concise opening statement that introduces your topic and explains why it matters.

Outcome
You begin your contribution with clarity and confidence.

Practice 27: Create the context setup

Problem
Participants may not share the same understanding of the situation.

Action
Ask ChatGPT to summarize the background information your audience needs before discussing the topic.

Outcome
Everyone starts from the same context.

Practice 28: Create the agenda framing

Problem
People may not know how your presentation is organized.

Action
Ask ChatGPT to prepare a short overview of the topics you will cover.

Outcome
Participants know what to expect.

Practice 29: Create the participation prompt

Problem
People may remain passive during your presentation.

Action
Ask ChatGPT to suggest questions or prompts that encourage participants to contribute.

Outcome
The discussion becomes more engaging.

Practice 30: Create the transition into content

Problem
The move from the introduction to the main discussion feels abrupt.

Action
Ask ChatGPT to draft a natural transition from your introduction into the main topic.

Outcome
Your presentation flows smoothly.

Episode 7: Explain your proposal

Practice 31: Create the proposal summary

Problem
Your proposal is too detailed to explain quickly.

Action
Ask ChatGPT to summarize your proposal in a few clear sentences.

Outcome
People quickly understand your recommendation.

Practice 32: Create the recommendation

Problem
Your recommendation is not stated clearly enough.

Action
Ask ChatGPT to write a direct recommendation based on your proposal.

Outcome
Your audience knows exactly what you recommend.

Practice 33: Create the reasoning chain

Problem
The logic behind your proposal is difficult to follow.

Action
Ask ChatGPT to organize your reasoning into a clear sequence.

Outcome
Your recommendation becomes easier to understand.

Practice 34: Create the impact explanation

Problem
People may not understand why your proposal matters.

Action
Ask ChatGPT to explain the expected impact of your recommendation.

Outcome
Your audience better understands the value of your proposal.

Practice 35: Create the decision ask

Problem
People may not know what you want them to decide.

Action
Ask ChatGPT to formulate a clear request for a decision or approval.

Outcome
Your audience knows how to respond.

Episode 8: Present evidence

Practice 36: Create the fact summary

Problem
The supporting information is too extensive to present effectively.

Action
Ask ChatGPT to summarize the most important facts supporting your position.

Outcome
You present the strongest evidence first.

Practice 37: Create the evidence order

Problem
Your evidence is presented in an ineffective sequence.

Action
Ask ChatGPT to organize your evidence into a logical order.

Outcome
Your argument becomes easier to follow.

Practice 38: Create the interpretation

Problem
The evidence does not clearly support your conclusion.

Action
Ask ChatGPT to explain what the evidence shows and why it matters.

Outcome
Participants understand the meaning of the evidence.

Practice 39: Create the uncertainty note

Problem
Some evidence contains limitations or uncertainty.

Action
Ask ChatGPT to identify the uncertainties and explain their practical impact.

Outcome
You communicate uncertainty honestly and clearly.

Practice 40: Create the evidence conclusion

Problem
The discussion may end without connecting the evidence to your recommendation.

Action
Ask ChatGPT to summarize how the evidence supports your conclusion.

Outcome
Your recommendation is reinforced by the evidence.

Episode 9: Answer questions

Practice 41: Create likely question types

Problem
You do not know what participants are most likely to ask.

Action
Ask ChatGPT to predict the main question categories based on your presentation.

Outcome
You prepare for the discussion more effectively.

Practice 42: Create direct answer patterns

Problem
Your answers may become too long or unclear.

Action
Ask ChatGPT to draft concise answers to likely questions.

Outcome
You answer questions more clearly.

Practice 43: Create evidence-backed answers

Problem
Some answers require stronger support.

Action
Ask ChatGPT to strengthen your answers with relevant evidence and examples.

Outcome
Your answers become more convincing.

Practice 44: Create clarification responses

Problem
Participants may misunderstand your explanation.

Action
Ask ChatGPT to prepare alternative explanations for complex topics.

Outcome
You clarify misunderstandings more effectively.

Practice 45: Create follow-up answers

Problem
A discussion may continue after your initial response.

Action
Ask ChatGPT to prepare follow-up responses for deeper questions.

Outcome
You continue the discussion with confidence.

Episode 10: Close your presentation

Practice 46: Create the closing summary

Problem
Participants may leave without remembering the main message.

Action
Ask ChatGPT to summarize your presentation in a concise closing statement.

Outcome
People remember the main message.

Practice 47: Create the key takeaways

Problem
The audience may not know what to remember.

Action
Ask ChatGPT to identify the most important takeaways from your presentation.

Outcome
The main points remain clear.

Practice 48: Create the final ask

Problem
Your audience may not know what you expect from them.

Action
Ask ChatGPT to formulate a clear request for action or decision.

Outcome
Participants understand the expected response.

Practice 49: Create the next step proposal

Problem
The discussion may end without a clear direction.

Action
Ask ChatGPT to propose the next logical step after your presentation.

Outcome
The meeting moves forward with purpose.

Practice 50: Create the discussion handoff

Problem
The transition from presenting to discussion feels awkward.

Action
Ask ChatGPT to draft a natural handoff that invites discussion and participation.

Outcome
The discussion begins smoothly.

Section 3: Discuss in meetings

Episode 11: Understand other viewpoints

Practice 51: Create a viewpoint summary

Problem
Different participants express their views in different ways.

Action
Ask ChatGPT to summarize each participant’s viewpoint based on the meeting discussion.

Outcome
You understand each person’s position more clearly.

Practice 52: Create the interests behind each view

Problem
People often state positions without explaining what they are trying to achieve.

Action
Ask ChatGPT to identify the likely interests behind each viewpoint.

Outcome
You better understand what motivates each participant.

Practice 53: Create the concern map

Problem
Important concerns are spread across the discussion.

Action
Ask ChatGPT to organize the concerns raised by each participant.

Outcome
You understand what matters most to the group.

Practice 54: Create the difference map

Problem
The real disagreements are difficult to identify.

Action
Ask ChatGPT to compare the viewpoints and identify the main differences.

Outcome
You know where the discussion needs attention.

Practice 55: Create the shared ground

Problem
The discussion focuses on disagreements instead of agreements.

Action
Ask ChatGPT to identify the areas where participants already agree.

Outcome
You have a stronger foundation for moving the discussion forward.

Episode 12: Ask useful questions

Practice 56: Create clarification questions

Problem
Important parts of the discussion remain unclear.

Action
Ask ChatGPT to generate questions that clarify the discussion.

Outcome
You improve your understanding.

Practice 57: Create assumption questions

Problem
Participants make statements based on hidden assumptions.

Action
Ask ChatGPT to generate questions that reveal underlying assumptions.

Outcome
You uncover important assumptions.

Practice 58: Create risk questions

Problem
Potential risks are not being discussed.

Action
Ask ChatGPT to generate questions that explore possible risks.

Outcome
The discussion becomes more balanced.

Practice 59: Create option questions

Problem
The discussion focuses on one solution too early.

Action
Ask ChatGPT to generate questions that encourage alternative options.

Outcome
You explore more possible solutions.

Practice 60: Create decision questions

Problem
The discussion is not leading toward a decision.

Action
Ask ChatGPT to generate questions that help the group reach a decision.

Outcome
The discussion becomes more productive.

Episode 13: Handle objections

Practice 61: Create the objection list

Problem
Several objections appear during the discussion.

Action
Ask ChatGPT to organize the objections into a clear list.

Outcome
You understand the main objections.

Practice 62: Create the concern behind each objection

Problem
The real concern behind an objection is often unclear.

Action
Ask ChatGPT to explain the likely concern behind each objection.

Outcome
You respond to the real issue.

Practice 63: Create response options

Problem
You are unsure how to respond effectively.

Action
Ask ChatGPT to suggest several responses for each objection.

Outcome
You have multiple ways to continue the discussion.

Practice 64: Create proof points

Problem
Your responses need stronger support.

Action
Ask ChatGPT to generate facts, examples, or evidence that strengthen your responses.

Outcome
Your responses become more convincing.

Practice 65: Create the response sequence

Problem
Several objections need to be handled during the same discussion.

Action
Ask ChatGPT to recommend the best order for addressing the objections.

Outcome
You guide the discussion more effectively.

Episode 14: Resolve disagreements

Practice 66: Create the disagreement statement

Problem
People disagree without clearly defining the disagreement.

Action
Ask ChatGPT to summarize the disagreement in one clear statement.

Outcome
Everyone understands the issue being discussed.

Practice 67: Create both sides fairly

Problem
The discussion favors one viewpoint over another.

Action
Ask ChatGPT to describe both positions fairly and objectively.

Outcome
The discussion becomes more balanced.

Practice 68: Create the shared interest

Problem
Participants focus on positions instead of common goals.

Action
Ask ChatGPT to identify the interests shared by both sides.

Outcome
You create opportunities for agreement.

Practice 69: Create compromise options

Problem
The discussion becomes stuck between opposing positions.

Action
Ask ChatGPT to suggest compromise options that address both sides.

Outcome
You identify practical ways forward.

Practice 70: Create the proposed way forward

Problem
The disagreement remains unresolved.

Action
Ask ChatGPT to recommend the next step that moves the discussion forward.

Outcome
The discussion continues constructively.

Episode 15: Build agreement

Practice 71: Create agreement points

Problem
The discussion produces agreement that is not clearly recognized.

Action
Ask ChatGPT to summarize the points where participants already agree.

Outcome
The group sees its progress.

Practice 72: Create unresolved points

Problem
Remaining disagreements are mixed with agreed topics.

Action
Ask ChatGPT to identify the issues that still need discussion.

Outcome
You know what remains to be resolved.

Practice 73: Create support questions

Problem
It is unclear whether participants support the proposal.

Action
Ask ChatGPT to generate questions that confirm support or reveal remaining concerns.

Outcome
You better understand the group’s level of agreement.

Practice 74: Create commitment language

Problem
Participants agree in principle but avoid making commitments.

Action
Ask ChatGPT to draft language that encourages clear commitments.

Outcome
Participants express their commitment more clearly.

Practice 75: Create the agreement summary

Problem
The discussion ends without confirming what has been agreed.

Action
Ask ChatGPT to summarize the agreements reached during the discussion.

Outcome
Everyone leaves with the same understanding.

Section 4: Decide in meetings

Episode 16: Clarify the decision

Practice 76: Create the decision statement

Problem
The discussion has not produced a clear decision.

Action
Ask ChatGPT to formulate the decision in one clear statement.

Outcome
Everyone understands what must be decided.

Practice 77: Create the available options

Problem
The possible choices are scattered across the discussion.

Action
Ask ChatGPT to organize the available options into a clear list.

Outcome
You have a complete overview of the choices.

Practice 78: Create the decision criteria

Problem
The group has no shared basis for comparing the options.

Action
Ask ChatGPT to identify the criteria that should guide the decision.

Outcome
The options can be evaluated consistently.

Practice 79: Create the missing information

Problem
Important information is still missing before making the decision.

Action
Ask ChatGPT to identify the information that should be clarified first.

Outcome
You know what still needs to be resolved.

Practice 80: Create the decision-ready check

Problem
It is unclear whether the group is ready to decide.

Action
Ask ChatGPT to assess whether enough information is available to make a decision.

Outcome
You know whether to decide or continue the discussion.

Episode 17: Compare options

Practice 81: Create the option comparison

Problem
The available options are difficult to compare.

Action
Ask ChatGPT to compare the options side by side.

Outcome
The differences become easier to understand.

Practice 82: Create the benefit comparison

Problem
The advantages of each option are unclear.

Action
Ask ChatGPT to identify the main benefits of each option.

Outcome
You understand what each option offers.

Practice 83: Create the risk comparison

Problem
The risks of each option are not fully understood.

Action
Ask ChatGPT to identify the main risks of each option.

Outcome
You make a better-informed decision.

Practice 84: Create the tradeoff summary

Problem
Every option requires compromises.

Action
Ask ChatGPT to summarize the main tradeoffs between the options.

Outcome
You understand what each choice requires.

Practice 85: Create the option recommendation

Problem
The group needs guidance on the strongest option.

Action
Ask ChatGPT to recommend an option and explain the reasoning.

Outcome
The discussion moves toward a decision.

Episode 18: Reach agreement

Practice 86: Create the preferred option

Problem
The discussion has narrowed the choices, but no clear preference exists.

Action
Ask ChatGPT to identify the option that best matches the discussion.

Outcome
The group has a clear basis for agreement.

Practice 87: Create the remaining concerns

Problem
Some participants still have unresolved concerns.

Action
Ask ChatGPT to summarize the remaining concerns that should be addressed.

Outcome
The final obstacles become visible.

Practice 88: Create the final proposal

Problem
The group needs one proposal that reflects the discussion.

Action
Ask ChatGPT to draft a final proposal for approval.

Outcome
The group can evaluate one clear proposal.

Practice 89: Create the agreement check

Problem
It is unclear whether everyone supports the proposal.

Action
Ask ChatGPT to generate questions that confirm agreement or identify remaining objections.

Outcome
The level of agreement becomes clear.

Practice 90: Create the decision wording

Problem
The final decision is not expressed clearly.

Action
Ask ChatGPT to write the decision in clear and unambiguous language.

Outcome
Everyone understands the final decision.

Episode 19: Record the decision

Practice 91: Create the decision note

Problem
The decision may be forgotten or misunderstood after the meeting.

Action
Ask ChatGPT to draft a concise decision note.

Outcome
The decision is documented clearly.

Practice 92: Create the reason summary

Problem
People may forget why the decision was made.

Action
Ask ChatGPT to summarize the reasons that supported the decision.

Outcome
The decision can be explained later.

Practice 93: Create the action summary

Problem
The required actions are scattered throughout the discussion.

Action
Ask ChatGPT to summarize the actions resulting from the decision.

Outcome
The next steps are clearly documented.

Practice 94: Create the owner summary

Problem
Responsibility for the actions is unclear.

Action
Ask ChatGPT to summarize who owns each action.

Outcome
Everyone knows their responsibilities.

Practice 95: Create the deadline summary

Problem
The agreed deadlines are difficult to track.

Action
Ask ChatGPT to summarize the deadlines for each action.

Outcome
The implementation schedule is clear.

Episode 20: Assign responsibilities

Practice 96: Create the responsibility breakdown

Problem
The work has not been divided clearly.

Action
Ask ChatGPT to break the work into clear responsibilities.

Outcome
The work is distributed more effectively.

Practice 97: Create the owner questions

Problem
Some responsibilities do not have clear owners.

Action
Ask ChatGPT to generate questions that clarify ownership.

Outcome
Responsibility gaps become visible.

Practice 98: Create the handover notes

Problem
People may not have enough information to start their work.

Action
Ask ChatGPT to prepare handover notes for each responsible person.

Outcome
Everyone has the information they need.

Practice 99: Create the accountability check

Problem
People may leave the meeting without confirming their responsibilities.

Action
Ask ChatGPT to prepare a checklist that confirms responsibilities, owners, and deadlines.

Outcome
The commitments are confirmed before the meeting ends.

Practice 100: Create the execution plan

Problem
The work after the meeting is not organized.

Action
Ask ChatGPT to organize the agreed actions into an execution plan.

Outcome
The team can begin implementation immediately.

Section 5: Follow up after meetings

Episode 21: Document the meeting

Practice 101: Create the meeting summary

Problem
Participants may remember the discussion differently after the meeting.

Action
Ask ChatGPT to summarize the meeting based on the agenda, notes, or transcript.

Outcome
Everyone has the same understanding of the meeting.

Practice 102: Create the decision summary

Problem
The decisions made during the meeting are not clearly documented.

Action
Ask ChatGPT to summarize all decisions made during the meeting.

Outcome
The decisions are easy to review and communicate.

Practice 103: Create the action list

Problem
The agreed actions are scattered throughout the discussion.

Action
Ask ChatGPT to extract every action item from the meeting.

Outcome
The required work is organized in one place.

Practice 104: Create the open issue list

Problem
Some questions remain unresolved after the meeting.

Action
Ask ChatGPT to identify any issues that still require discussion or clarification.

Outcome
The remaining work is clearly visible.

Practice 105: Create the follow-up message

Problem
Participants need a clear summary after the meeting.

Action
Ask ChatGPT to draft a follow-up message that summarizes the meeting, decisions, actions, and next steps.

Outcome
Everyone receives the same information.

Episode 22: Confirm responsibilities

Practice 106: Create the owner confirmation message

Problem
People may not realize which actions they own.

Action
Ask ChatGPT to draft a message that confirms each person’s responsibilities.

Outcome
Everyone knows what they are expected to do.

Practice 107: Create the deadline confirmation message

Problem
The agreed deadlines may be forgotten.

Action
Ask ChatGPT to prepare a message confirming all agreed-upon deadlines.

Outcome
Everyone has the same timeline.

Practice 108: Create the dependency list

Problem
Some actions depend on other work being completed first.

Action
Ask ChatGPT to identify dependencies between the agreed actions.

Outcome
The work can be coordinated more effectively.

Practice 109: Create the clarification questions

Problem
Some responsibilities remain unclear after the meeting.

Action
Ask ChatGPT to generate the questions needed to clarify ownership, scope, or deadlines.

Outcome
The remaining uncertainties are resolved.

Practice 110: Create the commitment record

Problem
Verbal commitments are difficult to track.

Action
Ask ChatGPT to summarize every commitment made during the meeting.

Outcome
The agreed commitments are documented.

Episode 23: Track progress

Practice 111: Create the progress update

Problem
It is difficult to understand the current status of the agreed work.

Action
Ask ChatGPT to summarize the current progress based on project updates.

Outcome
You have a clear view of overall progress.

Practice 112: Create the completed action summary

Problem
Completed work is not clearly documented.

Action
Ask ChatGPT to summarize the completed actions.

Outcome
You know what has already been finished.

Practice 113: Create the remaining action summary

Problem
The remaining work is difficult to track.

Action
Ask ChatGPT to summarize the outstanding actions.

Outcome
You know what still needs attention.

Practice 114: Create the blocker summary

Problem
Progress is slowed by unresolved issues.

Action
Ask ChatGPT to identify the blockers affecting the agreed actions.

Outcome
The main obstacles become visible.

Practice 115: Create the escalation note

Problem
Some blockers require management attention.

Action
Ask ChatGPT to draft a short escalation note describing the issue and the required support.

Outcome
Important problems are communicated quickly.

Episode 24: Resolve open items

Practice 116: Create the open item status

Problem
Open items remain unresolved across multiple meetings.

Action
Ask ChatGPT to summarize the status of every open item.

Outcome
You know which items still require action.

Practice 117: Create the missing information request

Problem
Open items cannot be resolved because information is missing.

Action
Ask ChatGPT to draft requests for the missing information.

Outcome
The required information is requested clearly.

Practice 118: Create the resolution options

Problem
An open issue has several possible solutions.

Action
Ask ChatGPT to generate practical options for resolving the issue.

Outcome
You have clear paths forward.

Practice 119: Create the completion plan

Problem
There is no clear plan for closing the remaining work.

Action
Ask ChatGPT to organize the remaining actions into a completion plan.

Outcome
The remaining work becomes easier to finish.

Practice 120: Create the closure note

Problem
Resolved issues are not formally documented.

Action
Ask ChatGPT to draft a short note confirming that the issue has been resolved.

Outcome
The issue is formally closed.

Episode 25: Prepare the next meeting

Practice 121: Create the status brief

Problem
Participants need an overview before the next meeting.

Action
Ask ChatGPT to summarize the current status of the work since the previous meeting.

Outcome
Everyone starts the next meeting with shared context.

Practice 122: Create the remaining topic list

Problem
Important topics from the previous meeting may be forgotten.

Action
Ask ChatGPT to identify the topics that still require discussion.

Outcome
The next meeting focuses on the remaining work.

Practice 123: Create the next meeting objective

Problem
The purpose of the next meeting is not yet clear.

Action
Ask ChatGPT to define the objective based on the remaining work.

Outcome
The next meeting has a clear purpose.

Practice 124: Create the next agenda

Problem
The next meeting lacks a structured agenda.

Action
Ask ChatGPT to draft an agenda based on the current project status.

Outcome
The next meeting is organized around the right topics.

Practice 125: Create the preparation request

Problem
Participants may arrive unprepared for the next meeting.

Action
Ask ChatGPT to draft a preparation request that explains what participants should review or prepare.

Outcome
Participants arrive better prepared.